Young researcher scholarships

• Ten scholarships to young researchers, below the age of 35 years, to present their work at the PHOCON meeting. The scholarship will include the following features:
  1. Registration fees for the conference at the lowest slab.
  2. 2nd Class AC railway fare from place of current residence in India to the conference city and back
  3. Accommodation at Kolkata for two nights @Rs 1000/- per night.
• Selection for these scholarships will be decided by a jury and will be awarded to the 5 best papers each in hematology and oncology. These scholarships will be announced at least a week before the conference begins.
• Awards for best papers during PHOCON will be granted as below:
• Best paper in Hematology (Oral) – Rs 5000/-
• Best paper in Hematology (Poster) – Rs 2500/-
• Best paper in Oncology (Oral) – Rs 5000/-
• Best paper in Oncology (Poster) – Rs 2500/-

Note: To be eligible for consideration of any awards and acceptance of abstracts, all applicants/abstract presenters have to be PHO members.

“Prof RK Marwaha – PHO Chapter Travelling Scholarship”

Will be awarded to a young researcher to travel to the SIOP meeting to present his work and subsequently at the PHOCON that year.

The eligibility & rules of the applications are as below:

1. Young researcher under the age of 40 years who has not received it in past
2. Applicant should have an original paper in either hematology or oncology in which the applicant is the first author and the paper would have to be selected for oral presentation at the annual congress of the SIOP 2017 at Washington DC, USA.
3. The award would be to the maximum of Rupees 50,000/ (Fifty Thousand only) or as incurred (whichever is lesser) and would be given in cash/cheque by the treasurer of the PHO chapter subject to the submission of travel, conference registration and accommodation bills only to attend the annual congress of the SIOP.
4. The paper would have to be read out thereafter in the subsequent PHOCON by the author as the Dr RK Marwaha – PHO chapter paper of the year.
5. It would only be awarded if the paper is of standards laid out by Jury to qualify for nomination.
6. The recipient of the award would be selected by a jury of eminent members of the PHO chapter

Abstract Guidelines

Please follow the instructions listed on this website step-by-step:

1- Abstract Content

1-1 Abstract Topic 

Prospective multicenter trials as well as presentation of large translational works are considered as major quality criteria. Inter-diseases sessions (such as target, pathway or immunology oriented) will be planned.

Case reports and small institutional series of limited added scientific value are not encouraged.

In general, the content of the abstract should not have been previously published or presented at national or international meetings. However, abstracts of prospective clinical trials may have been submitted /reported once in the calendar year of the congress but they cannot have been accepted for publication at time of abstract submission.

1-2 Abstract Writing and Presentation 

• Abstracts must be submitted and presented in clear English with correct grammar and spelling of a quality suitable for publication. Please note that abstracts submitted with a low level of English will not be considered for presentation.
• Abstract title – Limited to 25 words in UPPER CASE
• Abstract text – Limited to 300 words. Including acknowledgements.
• We recommend using word-processing software (for example, Word) for editing your abstract and counting the number of words.
• Important Note: Abstracts submitted, which do not comply with the requirements/format below, will NOT be included in the journal publication.
• Abstracts must clearly state:
  • Background/Objectives
  • Design/Methods
  • Results
  • Conclusion
    (Note: Each of the above sections must be a single paragraph and contain no lists). ​
  • Abstract text must be written in complete sentences and in correct English.
  • No degrees/titles of authors should be included with the author names.
  • There should be a mark of end punctuation at the end of all sentences.
  • Abbreviations must be consistent with instructions to authors of Pediatric Blood & Cancer and be defined on 1st usage, then use of abbreviation alone is OK, i.e. Wilms Tumor (WT), then referred to as “WT” in subsequent mention. Please use as few abbreviations as possible and only commonly used abbreviations.
  • Disease names should be written without apostrophes, for example: Wilms tumour, Burkitt lymphoma, Hodgkin disease, etc.
  • Please do not refer to patients by their diseases, e.g. ‘Wilms tumour patients’ or ALL patients’. Instead identify them as ‘patients with Wilms tumour; and ‘patients with ALL’.
  • Use generic names of drugs.
  • Express numbers as numerals.
  • Text only is to be submitted. Tables, figures and bulleted text are not permitted.
  • Numbers over 999 must include a comma, e.g., 2,000.
  • Decimal points must be displayed as periods (4.89) not commas (4,89).
  • Numbers beginning with a decimal point should be preceded by a zero.
  • Periods should be used in numbers for decimal points, not commas, i.e. P=0.015
  • All measurements must be in metric units.
  • Do not begin sentences with a number – type the number in full, for example, it should be ‘Three patients….’ Instead of ‘3 patients….’.
  • Do not use expressions such as ‘On the other hand……’; ‘This is the first study….’; ‘To our knowledge…..’; ‘This is the largest….’.
  • Abstracts stating “data will be discussed in the presentation” will NOT be accepted.

2- Authorship 

Submission of an abstract acknowledges your acceptance for the abstract to be published in the official congress publications.

Presenting authors of abstracts must be registered participants. Registration must be received by the Secretariat by the Early Registration Deadline to ensure inclusion of the abstract in the meeting publications and in order to be scheduled for presentation.

3- Submission process 

Abstracts must be submitted via the congress website. Abstracts submitted via fax will not be accepted.

Recommended browser is Google Chrome or Mozilla

Abstracts must be received by the announced deadline. Abstracts received after the deadline will not be considered.

Abstract category – abstracts must be allocated to a specific category for the scientific programme. You will need to select the category most suited to your abstract.

Preparation for Online Submission 

Before you start, please prepare the following information:

Presenting author’s contact details

• Email address
• Full postal address
• Daytime and evening phone number
• Author and co-authors’ details
• Full first and family name(s)
• Authors’ names must be in upper and lower case (John B Smith)
• Affiliation details: department, institution / hospital, city, state (if relevant), country

Draft Abstracts 

By submitting the abstract it will be saved in draft status, to enable you to make changes/updates until the deadline. The abstract will be automatically submitted by midnight of 30th September, 2017. (Submission deadline)

​Selection Process 

All abstracts will be evaluated anonymously and scored by the appropriate PHOCON members

Final decisions will be made by the Scientific Committee which will determine whether the abstract will be accepted or refused and if accepted, as:

• an oral presentation,
• a poster presentation, possibly with a poster session participation or special Scientific Committee mention
• a journal publication, with consideration given to the author’s preference.

ABSTRACT TOPICS

1- Disease Orientated​

– Haematology

• Acute Lymphoblastic Leukaemia
• Myeloid Leukemias, Myelodysplastic and Myeloproliferative Syndromes
• Lymphomas
  • Stem Cell Transplantation (Haematological Diseases/Technique and Supportive Care)

​​- Solid N​on Brain Tumours 

• Neuroblastoma
• Renal Tumours
• Bone Tumours
• Soft Tissue Sarcomas
• Retinoblastoma
• Liver Tumours
• Germ Cell Tumours
• Rare Tumours
• ​Histiocytosis

– Brain Tumours

2- Disciplines 

 – Treatment and Care

• Surgery (SOS)
• Radiation Oncology (PROS)
• New Drugs/Experimental Therapeutics
• Supportive Care
• Palliative Care
• Psychosocial (PPO)
• Nursing
• Biology and Pathology

– Imaging
– Epidemiology – Pathways of Care 
– Late Effects
– Childhood Cancer International (CCI)
– Other

​

• Delegate Fees includes Conference Registration, Lunch, Tea/Coffee, Dinner, Conference Kit, Entry to Scientific Sessions, Exhibition Area, Inaugural Function & Cultural Programme. Accompanying Person entry is restricted to Lunch Area/ Exhibition Area & Cultural Programme only
• Accompanying Person will not get any access to the Scientific Sessions & will not be given the conference kits.
• *PG students should submit ID card or certificates from Head of the Department / Institution

Offline Payment:

Kindly send DD / Cheque drawn in favour of “ TATA MEDICAL CENTRE TRUST ” payable at Kolkata to the address of the conference secretariat.
Ms. Aratrika Dasgupta
BB-31, Ground Floor, Salt Lake City, Sector-I, Opp. Punjab National Bank, Kolkata-700064

Online Payment:

Account Name: TATA MEDICAL CENTRE TRUST
Account No: 00601660000021
Bank Name: HDFC BANK LIMITED
Branch: FORT MUMBAI
IFSC Code: HDFC0000060
MICR No: 400240015
Nostro Account Details of HDFC Bank
For USD:
Account No: 001-1-406717
SWIFT Code: CHASUS33
For EURO:
Account No: 623-16-02308
SWIFT Code: CHASDEFX

Registration Policy

• Registration must be made via online system.
• Registration will be confirmed after receiving full payment.
• All bank charges including intermediate bank commission for payment must be paid by participants.
• The date of payment is decisive for the registration fee. Even if the registration form is received before the early bird or regular deadline, it will not be considered as early or regular registration if the payment has not been received before the deadlines.
• To be eligible for Resident rates, trainee / research student / post-graduate student are required to produce documentary evidence of their status. Without this documentation, non-member fees will be applied. You may submit necessary document through the online registration system or via email.
• The Organisers plan to take photographs and video material at the conference and reproduce them in educational, news or promotional materials, whether in print, electronic or other media, including the Organisers’ websites. By participating at the conference, you grant the Organisers the right to use your name, photograph and biography for such purposes. All postings become the property of the Organisers and may be displayed, distributed or used for any purpose.

Cancellation Policy

• Requests for registration cancellation must be received in writing by the Congress Secretariat by e-mail to [email protected]
• Cancellations received before or on August 31, 2017 – 50% of the total will be refunded.
• There will be no refunds for the cancellations received on or after 31 August 2017.